How to Use Squarespace Invoicing
If you already use Squarespace for your website, there’s a good chance you’ve wondered whether it can also handle invoicing clients—without needing a separate platform.
The short answer: yes. And with the recent additions in Squarespace Refresh 2025, it’s more capable than ever.
Squarespace Invoicing allows you to create and send invoices, accept online payments, track paid and unpaid invoices, and now schedule invoices for later or set them up to recur automatically. For many service-based businesses, this can simplify workflows and reduce the number of tools needed to run day-to-day operations.
In this post, we’ll walk through:
What Squarespace Invoicing is (and who it’s best for)
How to create and send an invoice
How to use scheduled invoices
How to set up recurring invoices
Tips for deciding whether Squarespace Invoicing is the right fit for your business
Whether you’re already on Squarespace or comparing platforms, this guide will help you understand how invoicing works inside Squarespace and what’s possible today.
What Is Squarespace Invoicing?
Squarespace Invoicing is a built-in tool that lets you bill clients directly from your Squarespace account. Instead of relying on third-party invoicing software, you can create invoices, send them by email, and accept payments through a secure checkout experience.
Invoices live inside the Invoicing area of your Squarespace dashboard, with an Invoices tab where you can view drafts, sent invoices, paid invoices, and overdue invoices.
At a high level, Squarespace Invoicing allows you to:
Create professional invoices with your branding
Add line items, quantities, and taxes
Send invoices via email or share a payment link
Accept online payments
Track payment status
Automate billing with scheduled and recurring invoices
For many small businesses, especially service-based ones, this covers the majority of invoicing needs without adding another subscription.
Who Squarespace Invoicing Is Best For
Squarespace Invoicing works particularly well for:
Freelancers and consultants
Creative service providers (designers, photographers, developers)
Coaches and educators
Small agencies
Businesses already using Squarespace for their website
If you already log into Squarespace regularly to manage your site, content, or products, having invoicing in the same dashboard can be a meaningful time-saver.
That said, businesses with very complex accounting needs, advanced reporting requirements, or large teams may still prefer dedicated invoicing or accounting software. We’ll touch more on that later.
Where to Find Invoicing in Squarespace
From your Squarespace dashboard:
Open your site
Click Invoicing in the left-side panel
Select the Invoices tab
This is where you’ll manage everything related to billing—drafts, sent invoices, scheduled invoices, recurring invoices, and payment status.
How to Create and Send an Invoice in Squarespace
Creating an invoice in Squarespace is straightforward and flexible.
Step 1: Create a New Invoice
From the Invoices tab, click Create Invoice.
You’ll be taken to an invoice editor where you can customize the details.
Step 2: Add Client Information
Enter your client’s name and email address. This is where the invoice will be sent.
If you’ve invoiced this client before, Squarespace may auto-fill their information.
Step 3: Add Line Items
Add one or more line items, including:
Description
Quantity
Price
This works well for flat-fee services, hourly work, retainers, or productized offerings.
Step 4: Customize the Invoice
You can:
Add notes for the client
Set a due date
Apply taxes (if applicable)
Adjust currency settings
Step 5: Send the Invoice
Once everything looks correct, send the invoice. Your client will receive an email with a secure link to view and pay the invoice online.
Accepting Payments Through Squarespace Invoices
Squarespace invoices include a built-in payment experience, allowing clients to pay online without additional steps.
Clients can:
View the invoice in their browser
Pay securely online
Receive confirmation once payment is complete
From your end, you can see when invoices are paid, partially paid, overdue, or still pending.
This visibility helps reduce follow-ups and manual tracking.
Using Scheduled Invoices (New in Refresh 2025)
One of the newer additions to Squarespace Invoicing is the ability to schedule invoices.
Scheduled invoices allow you to create an invoice ahead of time and have it automatically sent on a specific date in the future.
When Scheduled Invoices Are Useful
Scheduled invoices are helpful if you:
Bill clients on a specific day each month
Want to prepare invoices in advance
Offer services that start at a later date
Prefer batching administrative work
How to Schedule an Invoice
Create a new invoice as usual
Instead of sending it immediately, choose a future send date
Save or schedule the invoice
Squarespace will automatically send the invoice on the date you’ve selected.
Using Recurring Invoices (New in Refresh 2025)
Recurring invoices are another major update introduced with Squarespace Refresh 2025.
Recurring invoices allow you to automatically bill clients on a repeating schedule—without recreating invoices each time.
When Recurring Invoices Make Sense
Recurring invoices are ideal for:
Monthly retainers
Ongoing services
Membership-style offerings
Maintenance or support plans
Instead of manually sending the same invoice every month, Squarespace handles it for you.
How to Set Up a Recurring Invoice
Create a new invoice
Choose the option to make it recurring
Select the frequency (for example, monthly)
Choose a start date (and end date, if applicable)
Confirm the recurring schedule
Once set up, Squarespace will automatically generate and send invoices based on your selected schedule.
Tracking Invoice Status
Squarespace makes it easy to see what’s happening with your invoices at a glance.
From the Invoices tab, you can filter and view:
Draft invoices
Sent invoices
Paid invoices
Overdue invoices
This helps you stay on top of outstanding payments without needing a separate tracking system.
Squarespace Invoicing vs. Third-Party Tools
Squarespace Invoicing is designed to be simple and integrated—but it’s not meant to replace full accounting software.
When Squarespace Invoicing Is a Great Fit
You want fewer tools
You value simplicity over complexity
Your invoicing needs are straightforward
You already manage your business inside Squarespace
When You Might Need Something Else
You need advanced accounting features
You manage a large number of invoices across many team members
You require deep financial reporting
You already rely on an external accounting system
For many small businesses, starting with Squarespace Invoicing is more than enough—and you can always transition later if your needs grow.
Final Thoughts
If you’re already on Squarespace, invoicing is absolutely worth exploring.
With the addition of scheduled and recurring invoices, Squarespace Invoicing has moved beyond basic, one-off billing and into a more automated, flexible system that works well for service-based businesses.
It won’t replace enterprise-level accounting tools, but for many businesses, it offers exactly what’s needed—without adding complexity.
If you’re already using Squarespace for your website, invoicing is one more way to centralize your business tools and simplify your workflow. And with the latest updates, it’s more flexible—and more powerful—than ever.
FAQ: Custom Fonts in Squarespace
Can I use Squarespace Invoicing without a Squarespace website?
Squarespace Invoicing is accessed through a Squarespace account. While it’s designed to integrate naturally with a Squarespace site, the invoicing feature itself lives in the dashboard rather than on your public website.
Can clients pay invoices online?
Yes. Clients receive a secure link where they can view and pay invoices online.
Does Squarespace support recurring invoices?
Yes. Recurring invoices were introduced as part of Squarespace Refresh 2025 and allow you to automatically bill clients on a set schedule.
Can I schedule invoices to send later?
Yes. You can create invoices in advance and schedule them to be sent on a future date.
Is Squarespace Invoicing good for freelancers?
Yes. Squarespace Invoicing is especially well-suited for freelancers and service providers who want a simple, integrated billing solution.